Complete feature reference — every module, workflow, and integration documented.
A purpose-built SaaS platform that gives NGOs a single, unified workspace to manage donors, grants, projects, compliance, and impact — end to end.
Replace scattered spreadsheets and email threads with one platform. Every donor, every grant, every report — in one place, accessible from any browser.
From proposal submission to fund receipt, budget allocation, utilisation tracking, and quarterly reconciliation — the entire money trail is tracked automatically.
Define activities, milestones, outputs, outcomes, and impact indicators using the Logical Framework Approach. Track planned vs. actual across geographies and programmes.
Ask questions in plain language via MCP-powered data chat. RFP scouting agent proactively surfaces funding opportunities matched to your organisation.
From fundraising to project closure — every stage managed, tracked, and auditable.
The entry point for every NGO — a sales-style CRM purpose-built for grants and proposals.
Illustrative numbers. Full funnel tracking — submitted, in progress, converted, and lost — with conversion rates at each stage.
From grant profiling to budget allocation, payment tracking, and utilisation — the complete financial backbone.
Once a proposal converts to a signed MoU, a Grant is created and profiled in detail:
Define the budget structure within each grant and allocate amounts:
Manual monthly entry of utilisation against donor/grant/MoU budget heads. Ideal for smaller NGOs or grants where financial system integration isn't available.
Auto-sync from your accounting software. Master data and monthly expenses flow automatically.
Note: NGOs do not raise fund requests in the system — only tranches and receipts.
Supports partial payments, combined tranches, and flexible 1:many mapping between planned tranches and actual receipts.
The analytical backbone of the platform — structured impact measurement from activities to outcomes.
Activities fall within their parent milestone's start and end dates. When all activities under a milestone are completed, the milestone is marked complete.
Conduct 10 training batches for 200 teachers
200 teachers trained on new pedagogy methods
30% improvement in classroom teaching quality scores
Improved learning outcomes for 5,000 students
Activities produce Outputs → Outputs drive Outcomes → Outcomes contribute to long-term Impact. Each level is measurable via KPIs defined in the KPI Master.
A dedicated module for tracking the people your programmes serve — from enrolment to outcomes.
Multiple models for distributing funds — from pass-through grants to procurement and capex.
₹1 Cr sanctioned
Receives full grant
Pass-through (90%)
Direct execution (30%)
Procurement & services
Multiple models supported — pass-through, partial implementation, procurement — all tracked within the same grant structure.
Task management, reporting engine, file repository, and grant extensions.
Think Slack-style tasks — works across and outside projects:
PM creates report
Pending review
Manager reviews
Finance reviews
Sent to donor
Approval levels are configurable per module. Rejection sends it back with comments. Auto-notifications at every step.
System prevents over-allocation beyond 100%. Available balance is shown in real-time during allocation.
A layer above individual grants — see the big picture across donors, geographies, and years.
Role-based, real-time visual insights — from portfolio overview to granular project-level performance.
Indian regulatory frameworks built into the platform — FCRA, CSR, 80G, Schedule VII.
Model Context Protocol (MCP) brings AI directly into the grant management workflow.
Connects with your existing technology ecosystem through production-grade integrations.
Bi-directional sync — masters, utilisation, receipts via canonical schema
Financial data sync via REST APIs, canonical format
Offline field data collection, beneficiary forms, KPI auto-calculation
Power BI, Tableau, Superset, Google Data Studio
REST API framework for ERP, HRMS, accounting systems
SMTP email alerts + WhatsApp Business API for notifications
Google Workspace & Office 365 single sign-on
Zoho People, greytHR, Keka for employee master sync
SurveyCTO, ODK, KoboToolbox (architecture-ready)
Financial integration — expense sync, fund receipts, budget master data via canonical schema
Fundraising CRM integration — continue your donor pipeline in Salesforce while syncing grants into mGrant
Key terms used in mGrant NUO explained in plain language — helpful for anyone new to the grants and non-profit space.
The organisation or individual that provides financial support (grants) to the NGO. Could be a corporate CSR, a bilateral agency, a foundation, or a government body.
A formal request submitted by the NGO to a donor seeking funding. It describes the problem, proposed solution, budget, and expected outcomes. Once approved and signed, it becomes a Project.
When a proposal is approved and the MoU is signed, it becomes a Project. A project could span multiple years and includes the full scope of work, budget, and deliverables committed to the donor.
The yearly funding cycle within a multi-year project. A project running from 2024–2027 would have three grants — one for each financial year — each with its own budget, targets, and reporting requirements.
A broad thematic area in which the NGO works (e.g., "Health Programme", "Education Programme"). A programme may have multiple projects under it, funded by different donors across different geographies.
The legal document signed between the donor and the NGO that formalises the grant — detailing the amount, duration, deliverables, reporting obligations, and terms.
A top-level category for organising project expenses — e.g., Personnel, Travel, Programme Costs, Communication, Administration. Each budget head contains multiple sub-budget heads.
A specific expense item under a budget head. E.g., under "Personnel" → Project Coordinator Salary, Trainer Salary; under "Travel" → Local Travel, Inter-City Travel, Field Visit Conveyance.
A scheduled payment from the donor to the NGO. Grants are typically released in tranches — e.g., 40% upfront, 30% at mid-term, 30% on completion — tied to milestones or reporting compliance.
The actual amount spent by the NGO against the sanctioned budget. Tracked at the budget head level and reported to the donor periodically (monthly or quarterly).
A measurable value that tracks whether the project is achieving its goals. E.g., "Number of teachers trained", "% improvement in learning outcomes", "Villages covered".
A structured planning and measurement framework: Activities → Outputs → Outcomes → Impact. Used by donors and NGOs to define what will be done, what will be produced, and what change is expected.
A significant checkpoint in a project, typically comprising a group of activities. E.g., "Baseline Survey Completed", "All Training Batches Delivered". Has a defined start and end date.
QPR = Quarterly Progress Report (programmatic achievements). QFR = Quarterly Fund Utilisation Report (financial spend). Both are standard reporting formats submitted to donors.
FC = Foreign Contribution (funds received from outside India, regulated by FCRA). Non-FC = Domestic funding (Indian donors, CSR, government grants). Indian NGOs must maintain separate accounts for FC and Non-FC funds.
When an NGO receives a large grant and distributes a portion to smaller partner NGOs for implementation. The primary NGO retains accountability to the donor while the sub-grantee executes on the ground.
The individual or community directly served by the project. E.g., students receiving scholarships, farmers receiving training, women in SHGs. Tracked in the Beneficiary Registry.
A system used to collect and manage field-level data about beneficiaries and programme activities — e.g., mForm, SurveyCTO, CommCare. Data from these systems feeds into mGrant for KPI calculation.
Low-code, configurable, enterprise-grade platform architecture.
| Role | Grants | Finance | Reports | Approvals | Users | Settings |
|---|---|---|---|---|---|---|
| System Manager | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ |
| NGO Admin | ✓ | ✓ | ✓ | ✓ | ✗ | ✗ |
| Project Manager | ✓ | ✓ | ✓ | ✗ | ✗ | ✗ |
| Finance Officer | ✗ | ✓ | ✓ | ✓ | ✗ | ✗ |
| M&E Officer | ✓ | ✗ | ✓ | ✗ | ✗ | ✗ |
| Partner NGO | Own only | Own only | Own only | ✗ | ✗ | ✗ |
| Capability | Spreadsheets | Generic CRM | mGrant NUO |
|---|---|---|---|
| Fundraising CRM + Grant lifecycle | Manual | Partial | End-to-end |
| LFA / Impact framework | ✗ | ✗ | Native (Activities → Outcomes) |
| Dual budget heads (donor + natural) | ✗ | ✗ | Built-in mapping |
| Tally / ERP integration | ✗ | ✗ | Canonical schema |
| Beneficiary management | Manual | ✗ | Registry + lifecycle |
| FCRA / CSR / 80G compliance | Manual | ✗ | Built-in |
| AI data chat + RFP scouting | ✗ | ✗ | MCP (34 tools) |
| Sub-granting + vendor payments | Manual | ✗ | Multi-model |
| Mobile field data (mForm) | ✗ | ✗ | Native + 3rd party |
| Low-code configuration | ✗ | Partial | Native low-code engine |
Dhwani Rural Information Systems Pvt. Ltd.
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